USEFUL INFORMATION FOR T2 ARTISTS

Company Management:

TheatreSquared is committed to meeting its guest artist needs and creating an artistic home-away-from-home in Northwest Arkansas. Company management will arrange your round-trip travel to the area; arrange local lodging and transit (if lodging is beyond walking distance); address lodging-related concerns as they arise; and help facilitate or advise on your grocery, medical, and other local necessities. Requests of company management should be limited to these areas.

Please direct all company management questions to:

company@theatre2.org
(479) 777-7277 (o)

Please limit contact by phone outside of regular office hours to emergencies.

Mail and Packages:

TheatreSquared
Attn: Your Name
PO BOX 4188
Fayetteville, AR 72702
Mail recieved at this location will be delivered to guests Monday - Friday.

FedEx and UPS deliveries:

TheatreSquared
Attn: Your Name
477 W. Spring St.
Fayetteville, AR 72701
Mail received at this this location will be delivered to guests Monday - Sunday.

US Post Office (12 W. Dickson Street)
If you need to mail something, the easiest thing to do is to visit the US Post Office on Dickson Street, a full-service post office with regular business hours and an after-hours self-service kiosk.

Information and Announcements

Shortly after offers of employment are accepted, you may hear from various members of the TheatreSquared staff to gather further information while your contract is being generated, including for costume measurements, bio information, and travel details. Please note that final contracts may take some time to be issued.

The rehearsal schedule and other important information is sent digitally 1 week prior to the start of rehearsals, and posted on Call Boards located throughout the theatre, so check this daily.

Contract with Actors Equity Association

T2 operates under an LOA-LORT Agreement with Actors Equity Association located in Fayetteville, Arkansas. The rules that govern the LOA contract may be different than those you encounter at other theatres who use other AEA contracts such as SPT or Guest Artist.

The contract for shows allows for up to 48 hours of weekly rehearsal. A default rehearsal day is 7 out of 8.5 hours, with a 1.5 hour dinner break. TheatreSquared may also utilize an 8 out of 10 hour rehearsal day or a straight 6 rehearsal day. Ahead of rehearsals, the PSM will send a digital ballot regarding AEA rules/voting to AEA members.

Schedule:​

TheatreSquared does not utilize 10 out of 12 technical rehearsal days. For rehearsals, when possible, TheatreSquared utilizes a 5-day work week. TheatreSquared’s regular performance schedule is as follows: 

Tuesdays 7:30, Wednesdays 7:30, Thursdays 7:30, Fridays 7:30, Saturdays 2:00 and 7:30, Sundays 2:00.

Exceptions to the regular performance schedule may include student matinees, holiday production performances or Sunday evening shows.

Scripts:​

Digital scripts will be emailed to you. Hard copy scripts will be made available on the first day of rehearsal. If you would like a hard copy script prior to first rehearsal, please contact company management (​company@theatre2.org​).

Parking

Free parking is available at:

Parking is available at a 90% discount ($0.10/hour after 2pm) on designated public spaces (in orange on the city’s map) using code 66981 at parking kiosks. You may also download the City of Fayetteville Employee Discount On-Street Parking Map below. Use of this code is tracked by the city. Please only use this code when parking for TheatreSquared purposes and do not share it.

Please do not park:

  • Behind or alongside the theatre. The limited number of parking spots in the lot behind 477 W. Spring, and along the alley, are not intended (or sufficient) to meet daily staff and artist parking needs. Unpermitted vehicles may be towed.

  • Behind Nadine Baum Studios. This is a Walton Arts Center lot. Unpermitted vehicles may be towed.

Workers Comp

If you sustain an injury while working at T2 that will require medical attention beyond a basic consultation, please request a copy of Arkansas Form N (Employee’s Notice of Injury to Employer) from the stage manager. TheatreSquared’s Workers Comp provider is Bridgefield Casualty Insurance Company, policy number: 0196-53751, 1-800-282-7644.

Medical Issues

TheatreSquared can arrange for a pro-bono phone consultation with a general practitioner for artists with health care concerns. Should an in-person appointment be required, T2 recommends the following practitioners and urgent-care facilities as affordable, expedient alternatives during your time in Fayetteville. T2 can help arrange transportation should the need arise.

MANA Urgent Care (open seven days)
(479) 521-0200
1673 N College Avenue
Fayetteville, AR 72701

Dr. Joe O'Connell 
(479) 443-3536 
FirstCare Family Doctors 
3340 N. College #5

Travel Procedures

T2 is happy to arrange your travel to and from the airport and, when requested, to and from the theatre on days of rehearsal and performances. In order for travel logistics to run smoothly, we have adopted the following procedures. Company Management will:

1.) Check in with you about your travel preferences and book arrival and departure flights at least one month in advance of the flight. The itinerary will be emailed directly to you. If you are staying in host lodging, we’ll confirm with you your housing arrangements at this time with your host.
2.) Check in with you one week before your flight to Fayetteville.
3.) Pick you up at the airport and transport you to your housing. If needed, you can request a grocery or drug store run at this time. For certain early morning or late-night transfers, we may request you take an Uber or taxi and retain the receipt for reimbursement.
4.) If needed (i.e., in host lodging), plan your transportation to and from the theatre for the duration of your stay. (The majority of artist housing is located within walking distance.)
5.) Check in with you to discuss the trip to the airport 24 hours before your departure from Fayetteville
6.) Pick you up for your the trip to the airport 1 hour and 45 minutes prior to takeoff.
7.) If in host lodging, we’ll also ask you to sign a thank-you card to your host for their hospitality.

PLEASE NOTE:​ ​Any travel arrangements that require you to leave town (visiting family, friends, auditions, etc) during rehearsal and run of show ​must be cleared ​with Stage Management and Producer. Company management will not cover airport runs to pick up or drop off family/friends. Company vehicles may not be used for this purpose either.

Baggage Policy

For cast members who are flying in to spend more than two weeks in Fayetteville, TheatreSquared will reimburse checked baggage charges for two regular weight checked bags. Please keep your receipts for reimbursement. If you will need to transport additional baggage with you for the rehearsal period, please call company management to help you to arrange for shipping, as additional baggage charges can be high.

Housing

Details on housing arrangements will be finalized in the final days before your arrival at the theatre. Depending on overlap scheduling between productions and the size of casts, some artists may be housed in apartments near the site, while others may stay in host lodging contributed by members of the community. All housing includes access to a kitchen, WiFi, and laundry.

Pets

Availability of pet-friendly lodging is limited and not guaranteed. Pets may be allowed on a case-by-case basis. If you would like to bring your pet, you must inform the T2 team during contract negotiations/during the formal offer process. We require a $100 pet cleaning fee per pet, non-negotiable and non-refundable. If you have not yet been cleared by the T2 team to bring a pet, please contact shannon@theatre2.org.

Media, Recording & Photography

T2’s contract requires that no unauthorized filming/photos of rehearsals or performances take place without prior consent from Equity. This is to protect the integrity of the show for all parties involved. Usually in the second week of rehearsals, Publicity Photos will take place. They may be full cast or select members. Further details will be provided at first rehearsal. At select points during rehearsal, previews or performances, T2 may schedule B-Roll sessions. These short, 30-minute video sessions are used for marketing purposes throughout the course of a production. Stage Management will give no later than 24 hours notice when these sessions will take place. T2 takes archival/marketing photos during the Final Dress Run. If, for any reason, photos cannot take place at this time, a separate archival shoot may be scheduled.

Grocery

Depending on safety protocols, visiting artists may be required to partake in grocery delivery or contactless pickup. If this is the case, delivery charges will be covered by the theatre. Weekly trips to the grocery store may be scheduled, depending on need. If this time needs to be adjusted due to the rehearsal schedule, Company Management will work with the artists to schedule another convenient time.

Company Vehicle

A company vehicle may be available to be checked out for a two-hour window directly from Company Management. Availability of a company vehicle is not guaranteed. Keys must be stored when not in use in the TheatreSquared administrative offices. Use of a company vehicle, if available, is limited to direct work purposes as specified by TheatreSquared’s liability insurance policy. Work purposes may include a trip to the grocery store or for other necessities, or to attend a work-related function (i.e., TheatreSquared press event, performance, or fundraiser) during your time in Fayetteville. Leisure trips or local transit for purely personal reasons are not classified as work-related and as such, a company vehicle may not be used for these purposes.